Maintaining the quality and appearance of your event linens isn’t just about presentation. It also protects your investment. Whether you’re a seasoned event planner or just starting a rental business, learning how to prolong the life of your linens can help you save money and keep your inventory looking fresh through the years.
From proper storage to effective stain removal, here’s a complete guide to prolonging the life of your event linens.
Start with Proper Handling
The life of your linens starts with how you handle them. Avoid dragging or scraping linens on rough surfaces. Always fold or roll them neatly before transporting to minimize creases and reduce stress on the fabric.
When setting up, place a protective base layer under linens to prevent damage from splinters, rough tabletops, or sharp objects. Proper handling prevents unnecessary linen wear and tear from the beginning.
Wash Linens Properly
Washing event linens properly is one of the most important linen preservation techniques. Sort linens by color and type before washing. Use mild detergent and avoid bleach unless you’re washing whites. Use cold or warm water—not hot—to avoid linen shrinkage and fading.
For table linens that see frequent use, it’s helpful to establish a linen maintenance schedule to stay consistent and ensure no item is forgotten.
Treat Stains Immediately
Stain removal for linens works best when the stain is fresh. Treat food or drink spills right after the event whenever possible. Dab (don’t rub) with a stain remover or diluted detergent. Avoid using hot water on protein-based stains like wine or food, as it can set the stain further.
If a stain becomes permanent, consider setting those linens aside for backup use or turning them into smaller decor items like table runners or fabric bands.
Ironing and Folding Tips
Wrinkles happen, but preventing wrinkles in linens is all about timing. For best results, iron while the fabric is still slightly damp. This helps smooth out creases with less heat exposure.
After ironing, fold linens immediately or hang them to cool down. Knowing how to fold rental linens properly keeps them presentation-ready and prevents creases from forming during storage.
Use the Right Storage Methods
Storing linens for rental business use is just as important as cleaning them. Store in a dry, well-ventilated space. Avoid plastic containers that trap moisture. Instead, opt for breathable fabric bags or bins with cotton lining.
Add silica gel packs to help control humidity. Label all bins or shelves clearly so your team can find and return linens with ease. This reduces handling and damage.
For long-term protection, rotate stock. This helps reduce excessive wear on a specific group of linens.
Invest in the Right Products
Linen care products like fabric-safe stain removers, gentle detergents, and professional-grade irons can prolong the life of your linens. For high-volume rentals, occasionally send the linens to a professional cleaner for deep sanitation.
If some of your linens are consistently used, that might downgrade the fabric's quality; it may be time to invest in new items. You can find durable options like round tablecloths, chair covers, and napkins designed to withstand frequent use.
Know When to Repair or Replace
Dealing with damaged linens is part of the business process. Minor snags can be stitched, while loose hems and edges can be sewn. If the damage is cosmetic but not structural, consider reusing them as table skirts or table runners for smaller events.
Faded or torn items can still be useful for DIY projects or household use. Keep a separate bin for “last chance” linens that you can recycle and reuse.
Prolonging the life of your linens doesn’t require complicated processes. With a little planning and consistent linen care, you can make a big difference in your business. From choosing quality tablecloths to storing them correctly, it’s all about how you handle the linens to prolong the longevity of the fabric.
CV Linens™ will help you maintain a high-quality inventory with bulk options and reliable fabric selections. Invest in high-quality products and preserve your collection with care.
Our Products
Round Tablecloths
Chair Covers
Napkins
